Safeguarding Policy

Safeguarding Children and Vulnerable Adults Policy – May 2023​

Ultra Education C.I.C is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, engaged in the breadth of its activities. As a consequence, Ultra Education C.I.C has taken the view that in the interests of good practice, there should be a clear policy and associated procedures to guide work with under 18-year-olds and vulnerable adults. 

Ultra Education C.I.C recognises that it has a duty to help staff and learners recognise their responsibilities (through guidance, support and training), minimise risk, and avoid situations (where possible) where abuse or neglect might be alleged. Ultra Education C.I.C has in place an organisational structure for safeguarding children and vulnerable adults. We take the view that all staff and learners are required to take a shared responsibility for the protection and safety of any children, young people and vulnerable adults on campus must be aware of and abide by Ultra Education C.I.C’s Codes of Good Practice. 

It is expected that all parents/guardians (either learners or from the general public) who bring children into Ultra Education C.I.C’s site(s) or any external facilities / events abide by the Code of Behaviour as well as health and safety regulations. Processes are in place to check the suitability of staff and learners working directly with children and young people. Staff and learners across the company will be in regular or significant occasional contact with under 18s or vulnerable adults in the course of their teaching or other work and we commit that such staff and learners have satisfactory enhanced Disclosure & Barring Service (DBS) checks in place. In line with recommendations from The Birchard Inquiry Report‟ (2004) – recommendation 19 “New arrangements should be introduced requiring those who wish to work with children or vulnerable adults, to be registered”. The register will confirm that there is no known reason why an individual should not work with these client groups as per working with children.

Purpose and scope of this policy statement

The purpose of this policy statement is:

  • To protect children and young people who receive Ultra Education’s services from harm. This includes the children of adults who use our services
  • To provide staff and volunteers, as well as children and young people and their families, with the overarching principles that guide our approach to child protection.

This policy applies to anyone working on behalf of Ultra Education, including senior managers and the board of trustees, paid staff, volunteers, sessional workers, agency staff, and students.

Legal Framework

This policy has been drawn up on the basis of legislation, policy and guidance that seeks to protect children in the United Kingdom. A summary of the key legislation is available from

Supporting Documents

This policy statement should be read alongside our organizational policies, procedures, guidance and other related documents:

  • role description for the designated safeguarding officer
  • dealing with disclosures and concerns about a child or young person
  • managing allegations against staff and volunteers
  • recording concerns and information sharing
  • child protection records retention and storage
  • code of conduct for staff and volunteers
  • behaviour codes for children and young people
  • photography and sharing images guidance
  • safer recruitment
  • online safety
  • anti-bullying
  • managing complaints
  • whistleblowing
  • health and safety
  • induction, training, supervision and support
  • Equal Opportunities Policy
  • Volunteer Management Policy
  • adult to child supervision ratios.

We believe that:

  • children and young people should never experience abuse of any kind
  • we have a responsibility to promote the welfare of all children and young people, to keep them safe and to practise in a way that protects them.

We recognise that:

  • the welfare of children is paramount in all the work we do and in all the decisions we take all children, regardless of age, disability, gender reassignment, race, religion or belief, sex, or sexual orientation have an equal right to protection from all types of harm or abuse
  • some children are additionally vulnerable because of the impact of previous experiences, their level of dependency, communication needs or other issues
  • extra safeguards may be needed to keep children who are additionally vulnerable safe from abuse.
  • working in partnership with children, young people, their parents, carers and other agencies is essential in promoting young people’s welfare.

We will seek to keep children and young people safe by:

  • valuing, listening to and respecting them
  •  appointing a nominated child protection lead for children and young people, a deputy and a lead trustee/board member for safeguarding
  • adopting child protection and safeguarding best practice through our policies, procedures and code of conduct for staff and volunteers
  • ensuring all staff receive appropriate safeguarding training and are aware of the escalation process in the event of a disclosure
  • developing and implementing an effective online safety policy and related procedures
  • providing effective management for staff and volunteers through supervision, support, training and quality assurance measures so that all staff and volunteers know about and follow our policies, procedures and behaviour codes confidently and competently
  • recruiting and selecting staff and volunteers safely, ensuring all necessary checks are made
  • recording, storing and using information professionally and securely, in line with data protection legislation and guidance [more information about this is available from the Information Commissioner’s Office:]
  • sharing information about safeguarding and good practice with children and their families via leaflets, posters, group work and one-to-one discussions
  • making sure that children, young people and their families know where to go for help if they have a concern
  • using our safeguarding and child protection procedures to share concerns and relevant information with agencies who need to know, and involving children, young people, parents, families and carers appropriately
  • using our procedures to manage any allegations against staff and volunteers appropriately
  • creating and maintaining an anti-bullying environment and ensuring that we have a policy and procedure to help us deal effectively with any bullying that does arise
  • ensuring that we have effective complaints and whistleblowing measures in place
  • ensuring that we provide a safe physical environment for our children, young people, staff and volunteers, by applying health and safety measures in accordance with the law and regulatory guidance
  • building a safeguarding culture where staff and volunteers, children, young people and their families, treat each other with respect and are comfortable about sharing concerns.

Contact details

Nominated child protection lead

Name: Julian Hall, CEO

Phone/email: 07956 902361 /

Deputy child protection lead(s)

Name: Msongo Mngwali

Phone/email: 07961 743 189/

Trustee/Senior lead for safeguarding and child protection

Name: Margaret Casely-Hayford

Phone: 07764 674 783

NSPCC Helpline
0808 800 5000
We are committed to reviewing our policy and good practice annually.
This policy was last reviewed on: 1st May 2023.

Julian Hall – Chief Executive Officer